Setting Up Different Teams for each Service Time
If you schedule different teams for different times within the same plan, this lesson will show you how to create People Categories that coincide with your Times so that your people only see times that are related to them. It will also allow your volunteers who serve at multiple services to decline and accept for each service time.
Once inside a plan, hover over 'People' and click on the gear icon
Create Categories for each of your groups and times
For a detailed description on how to do this, see our lesson on Setting Up or Editing Categories
Then click on each time under the Times box.
Click the check mark to uncheck the Categories that don't apply to this time.
Unchecking these boxes will unassign those People Categories from this Time for people you schedule in the future. Since this is our 9:00AM plan time, we only want our 9AM People assigned to it, so we uncheck the 11AM and 6PM Categories and any others that are not part of this time. Click Accept when finished.
NOTE: If you have plans that occur after this one, make sure that you check the 'Update This Time In Future Plans' box so that all of your plans are updated with this new information.
When people are scheduled, the appropriate times will be reflected automatically.
Because Katie is being scheduled for the "Audio/Visual 11AM" category, only the second service, "Contemporary Service" time is checked.
If Katie serves at more than one service on a weekend, this will cut down on conflicts that will appear when scheduling her, and will allow for better communication between her and her scheduler if she was unavaliable for a particular service time.