Ministry Centered Technologies
PCO Manual ยป Declined Payments or Delayed Checks

Topics

  • Getting Started 6
    • An Introduction to Planning Center
    • Responding to Scheduling Emails
    • Managing Your Schedule
    • Updating Your Personal Information
    • Viewing Service Details & Files
    • Displaying Service Times
  • Setting Up 5
    • Creating A Service Type & Setting Up Dates and Times
    • Adding Items to your Plan
    • Adding People and Assigning Them To Positions
    • How to Schedule Your People
    • How to Use Songs, Arrangements & Keys
  • Account Administration 12
    • Canceling Your Account
    • Changing A Payment Method
    • Changing The Name of Your Account
    • Declined Payments or Delayed Checks
    • Enabling Extra File Storage
    • Enabling/Disabling Music Stand
    • Printing Receipts and Viewing Previous Payments
    • Changing the Primary Account Admin & Adding an Secondary Account Admin for Billing
    • Upgrading/Downgrading Your Account
    • Allowing Administrators to Delete
    • Changing Your Country
    • Locating your Organization and User ID Numbers
  • Apps 3
    • How To Install and use the Facebook App
    • iPhone App
    • Android App
  • Attachments 5
    • Adding Attachments
    • Uploading an Attachment
    • Linking to an attachment
    • Linking to iTunes or AmazonMp3
    • Linking to YouTube
  • Reporting 3
    • Custom Reports Wiki
    • Creating Reports on Frequency
    • Changing Custom Report Options
  • The Matrix 4
    • Setting Up The Matrix
    • Using The Matrix To Schedule
    • Using the Matrix Libraries Sidebar
    • Matrix Reports
  • Media 1
    • Adding and Uploading Media
  • Music Stand 4
    • Using the web-based version.
    • iPad Music Stand App
    • Annotations in Music Stand
    • Hardware for Music Stand
  • Personal Profiles 9
    • Block-Out Dates: Adding and Deleting
    • Changing Your Password
    • Setting Up Text Notifications
    • My Calendar
    • Master Calendar
    • Adding or Changing a Profile Picture
    • Forgotten Password, Login Issues and Error Message
    • Linking Accounts
    • Setting Your Scheduling Preferences
  • People 16
    • Adding a new person
    • Changing Permissions
    • Creating groups or teams for scheduling
    • Can't Add a Person - Duplicate Record Error
    • Filtering Your People
    • How to Email from the People Page
    • Print Report Options
    • Setting Up Custom Properties
    • Welcome Emails
    • Importing People using CSV files
    • Exporting a CSV File
    • Positions: Assign People Directly vs. Assign Using Custom Properties
    • Auto-scheduling
    • Setting Up Back-Up People for Positions
    • Disabling Users
    • Enabling Disabled User Accounts
  • Plans 40
    • The Plans Page (Dashboard)
    • Individual Plan Pages
    • Adding a One Time Special Service
    • Accessing Past Plans
    • Adding Notes Columns to Plans
    • Setting Up Different Teams for each Service Time
    • Changing the Replies To person for a People Category
    • Creating a New Service Type
    • Copying A Plan
    • Editing Or Deleting A Service
    • Deleting a Plan or Recovering Deleted Plans
    • Creating a Folder
    • Moving a service into another folder
    • Deleting Folders
    • Adding and Editing Times
    • Hotkeys for Plans Page
    • How to Create a New Plan
    • How to Link with iCal or Outlook 2007
    • How to Link with Google Calendar
    • Rearranging the order of a plan
    • Removing Items from Only One Plan Time
    • Scheduling A Person
    • Sending Notification Emails
    • Scheduling: Conflicts and Block-Out Dates
    • Scheduling Groups or Teams
    • Setting Up Reminder Emails
    • Adding and Editing People Categories
    • Reordering People Categories
    • Setting Up Positions
    • Setting Up or Editing Needed Positions
    • Item Note Categories
    • Adding or Editing Plan Notes & Categories
    • Resetting LIVE times
    • Setting up Ustream for Planning Center LIVE
    • Streaming and Downloading Songs in a Plan.
    • Using the Stage Layout feature
    • Commenting and Subscribing to Plan Items
    • Changing Options For Viewing a Person's Last Scheduled Date
    • Recovering Deleted Categories
    • Adding an Attachment to a plan item
  • Templates 4
    • Creating & Editing a Template
    • Editing Or Deleting A Template
    • Exporting a Template from an Existing Plan
    • Importing a Template (or Plan) to an existing plan
  • Site Settings 5
    • Site Settings
    • PCO Settings
    • Package Options
    • Billing Options
    • Attachment Types
  • Songs 15
    • Songs: An Overview
    • Adding a New Song
    • Adding Song Arrangements
    • Adding Keys to a Song Arrangement
    • Adding Attachments to Songs
    • Moving files from one arrangement to another
    • Transposing an Mp3
    • Transposing Chord Charts & Making Lyrics PDFs
    • Enabling and Disabling Downloading of MP3s
    • How to Convert to Mp3 Files in iTunes
    • Song Custom Properties
    • Filtering on the Songs Page
    • CCLI Reporting
    • SongSelect Integration
    • Preventing Charts from Shifting Using Chord Pro
  • Webinars 1
    • Webinar Schedule

Last Updated

Jan 02, 2012

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Declined Payments or Delayed Checks

This lesson shows you how to handle a payment that failed. Whether it's a check that hasn't arrived in the mail yet, or a credit card that was declined, this will show you how to go about fixing that problem.

Checks: Payment Failure Notices

When you receive a payment failure notice about a check not coming in the mail, there are a few options you have, and they depend on what you've done so far:

If you've already sent the check...

  1. Wait it out another day or two to see if it arrives in the mail. Your account is safe for at least 3 or 4 days before anything gets shut down (we NEVER cancel someone's account. The worst that would happen is it would get an "expired" banner and you would not be able to use it until a payment came through).
  2. Contact us to let us know that the check is in the mail. We'll keep an eye out for it.

If you haven't sent the check...

  1. Go into 'settings' and click on 'Billing Options' on the left to change your payment method to credit card. If it is the day the payment is due and a check hasn't come, it will probably be at least a few days, even a week until it arrives to us in the mail. Sometimes it's best to try to cut the check for the next month and just pay by credit card this time.
  2. Let us know that you haven't sent it yet and what your arrangements are.

Credit Cards: Payment Failure Notices

All credit cards on file are automatically charged on the date the payment is due. If the charge is declined, it means the credit card company/bank declined it. Often, if you rerun the card, it will go through right away. If the card declines more than once, we recommend you speak with someone from your credit card company.

Rerunning a Credit Card

Please note that we CANNOT rerun a card for you. It has to be done manually by you. Here is the process to rerun a credit card:

  1. Log in, and click on 'settings' in the upper right corner
  2. Click on 'Billing Options' on the left sidebar.
  3. Enter the card number and expiration date again
  4. Click on Change Payment Method, and the card will automatically and immediately run again.
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